As authorities worldwide work to contain the deadly coronavirus and try to keep it from spreading, the travel restrictions put in place are causing many organizations to rethink their operations. Rather than traveling to a region where their return flight might be at risk of being quarantined, many are turning to videoconferencing, file sync and share, and other remote work solutions to keep their businesses going.
Remote work can certainly benefit a company, encouraging more collaboration and knowledge sharing. That’s why its adoption has grown significantly in the last several years. In fact, the global enterprise file synchronization and sharing (EFSS) market is expected to reach $24.4 billion by 2027, up from $3.4 billion in 2018.
Yet the wrong solution can put organizations at risk if they don’t address data security and privacy. To combat this predicament, businesses need to implement secure file sync and share technologies so that employees can work from home while also being able to access and transfer data in a manner that is both secure and safe.
What is file sync and share?
File sync and share technology is designed with the modern professional landscape in mind; a landscape where workforces rely on multiple devices and location flexibility in order to maximize productivity. File sync and share gives organizations the power to share files across multiple devices and with multiple people using file synchronization – allowing files to be stored in any approved data repository and accessed remotely by employees from any of their IT provisioned devices.
Security risks associated with remote work
Historically, remote work policies have been a sensitive topic for organizations. While some employers might fear that remote work creates a dip in employee performance, the larger concern is actually securing the proprietary and business-critical data modern companies rely on.
On a corporate network, IT teams can easily secure employee devices, but this becomes much more difficult to do once an employee accesses the system from outside the network.
Outside of the corporate network, devices are easily susceptible to attacks from third parties and cybercriminals. Attacking these unsecured endpoints can reveal the employee’s login credentials to cybercriminals so they can access the company’s system, or even use ransomware to lock company data – which happened to the NextCloud service last fall.
Benefits of secure file sync and share
Solutions that are built to deliver secure file sync and share give organizations the flexibility to enable employee collaboration and productivity while giving the IT department control over the protection of company data. Here are some of the ways that secure file sync and share technology protects and empowers businesses:
• Secure File Sharing – It’s well known that when a file sync and share solution isn’t provided, employees will often resort to using their own personal devices and tools. Because these tools and devices exist outside of the control of IT departments, they’re inherently not secure and put sensitive company data at risk. With secure file sync and share, employees can easily share and access company files while IT maintains the privacy and security of the data.
• Easy Anywhere, Anytime Access ¬– Organizations are beginning to see the workday less as a clock-in/clock-out office environment, and have adopted an environment that supports the various schedules and lifestyles of their employees. With secure file-sync and share, employees are no longer constrained to a single corporate-owned device to be productive.
• Data Loss Prevention and Disaster Recovery – When corporate data is centrally stored, it’s better protected against data leakage. This includes data lost to a cyberattack, employee error, or a lost or stolen device. With an enterprise-grade file sync and share solution, sensitive corporate data is kept secure and protected.
• Easy Collaboration – File sync and share services are adapting to not only protect company data but to aid in remote workplace collaboration. Some file sync and share tools now provide users with tools to preview and edit files in-browser, search and find specific company documents and versions, and keep all employees on the same version of a document.
While global emergencies such as the coronavirus outbreak may highlight the benefits of having a secure remote work policy in place, the use of secure collaborative tools should be understood as part of a larger cultural shift. As more organizations adopt remote work policies, the IT teams, and MSPs that service these companies should adopt secure file sync and share solutions.